General Conditions of Registration

(version: June 18, 2025)

Hexagone School reserves the right to modify or update its general conditions of registration at any time.

ARTICLE 1: PURPOSE OF THE GENERAL CONDITIONS OF REGISTRATION

These General Conditions of Registration (hereinafter “GCR”) apply to the relationship between Hexagone School (hereinafter the “School”), a private higher education institution offering programs related to IT careers, and any individual (hereinafter the “Learner”) enrolling in a degree program (hereinafter the “Program”).

The training cycle (hereinafter the “Cycle”) is the duration of the program, which may be annual or multi-annual, for which the Learner is definitively committed.

Only the successful completion of all years of study in the cycle entitles the Learner to the diploma.

The School has also established internal academic regulations, provided to the student before the start of the academic year.

In addition to the documents provided, information about the School’s programs is available on the website: https://www.ecole-hexagone.com/en/en/

ARTICLE 2: ADMISSION REQUIREMENTS

Hexagone School is open to all, and applications are accepted throughout the year for the next academic intake (year n+1). Applications are made online and not via the “Parcoursup” platform. Each application is reviewed based on the submitted documents, results of admission tests, and an interview.

A science track in high school is not required, but a scientific or mathematics background is strongly recommended.

To enroll, the candidate must submit an application form online via the School’s website, under the “Admissions” section. Upon receipt, the candidate will receive an acknowledgment by email.

The application is reviewed, and the candidate is contacted within 48 business hours to discuss their academic and professional plans. To finalize the application, the candidate must send their CV, latest diploma, and transcripts.

If the application is accepted, a motivation interview is organized with the program director and may be supplemented with tests (mathematics, logic, French, English, general knowledge, etc.) if necessary.

After the tests, the School notifies the candidate of their eligibility by email within 48 business hours. The candidate receives a quote specifying the chosen program, tuition fees, payment terms, and the General Conditions of Registration.

The candidate will only be recognized as a student if and only if:

• They are deemed eligible;
• They have validated the quote and the General Conditions of Registration by electronic signature;
• They have sent the required documents for registration (ID, latest diploma, latest transcript, proof of payment of the Student and Campus Life Contribution, and for scholarship students: the Crous notification for the current academic year);
• They have paid the registration deposit.

If the student does not have these documents at the time of registration, registration is subject to the following conditions precedent:

• Obtaining the required diploma and/or validated level of study for admission to the requested cycle;
• Obtaining a visa and residence permit if required.

These conditions must be met no later than fifteen days after the program start date.

Failure to obtain the required diploma for admission will result in a full refund of amounts paid by the student.

The School also specifies that a laptop is required to follow the program. Minimum requirements are as follows:

ARTICLE 3: TUITION FEES AND PAYMENT TERMS

For initial training

For the 2025-2026 academic year, tuition fees are set at €8,000 for Learners in initial training.

The deposit amount depends on the Learner’s situation:

• €2,600 for a new enrollee in initial training;
• €1,500 for re-enrollment in initial training;
• €500 for re-enrollment in work-study (this deposit is refunded within 30 days of signing an apprenticeship or professionalization contract);

The special case of international students is detailed in the article on specific formalities for studying in France.

At the Learner’s express request and after approval by the School, tuition fees may be paid in up to 10 monthly installments, from September to June. If no payment plan is approved, the full amount is due no later than September 1. The Learner agrees to comply with the chosen tuition payment method at registration.

This fee covers lectures, seminars, lab work, assessments, and all activities in the annual program. Tuition fees may be adjusted each year based on the INSEE consumer price index.

Payment methods

Payments are made by bank transfer to the School’s account:

• Account holder: SAS CALTEA
• IBAN: FR76 3000 4013 2800 0143 3699 304
• BIC: BNPAFRPPXXX
• Bank branch: BNP PARIBAS La Defense
• Transfer reference: LEARNER’S LAST NAME First Name

Any academic semester started is due in full by the Learner; Payment of tuition fees does not automatically entitle the Learner to the School’s diploma.

Work-study training

Depending on the program, the Learner may follow the Cycle in a work-study format, subject to certain regulatory and legal conditions. Work-study may be under:

• Apprenticeship contract (depending on the program);
• Professionalization contract (depending on the program);

The Learner enrolls in initial training and must pay a €500 application fee to finalize registration. However, they may switch to work-study if they sign an apprenticeship or professionalization contract no later than 3 months after the start of the academic year.

In this case, initial training registration is automatically canceled, and the program is followed under the work-study contract. Application fees paid before signing the employment contract for the period covered by the contract will be fully refunded by the School, in accordance with French labor law.

Tuition fees for the period not covered by the employment contract remain due to the School and, if paid in advance, are non-refundable.

If the apprenticeship contract is terminated, the Learner may continue theoretical training for up to six months, as per French labor law. After this period, if the Learner has not found a new employer, they may request re-enrollment as a student for the remaining duration of the diploma. This re-enrollment will set any remaining fees and payment terms according to the current tuition rates.

If not in work-study, the Learner remains enrolled in initial training and is liable for tuition fees.

Special case of international students and formalities for studying in France

Students from outside the European Union wishing to study in France must obtain a long-stay visa and a student residence permit. These requests are made exclusively by the candidate to organizations such as Campus-France.

To benefit from the School’s support, materialized by the issuance of a pre-registration certificate, the candidate must have:

• paid the application fee of €200 (for admissions tests and administrative procedures specific to international students);
• been deemed eligible,
• signed the GCR,
• paid a tuition deposit of €4,000 for initial training

Once the Learner has paid the full tuition, the School will issue a final certificate of enrollment and confirm the student’s registration to the French authorities if requested. In case of visa refusal, the candidate may reapply for a later intake or request a full refund of tuition fees (application fees are non-refundable).

According to French law, international students (outside the EU) must complete their first year in France in initial training before being eligible for a work-study contract.

If the enrolled Learner does not comply with this contract, all fees paid remain acquired by the School.

For the remaining tuition, payment in up to eight monthly installments is possible. The Learner agrees to comply with the chosen payment method at registration.

Late payments

A late payment is defined as failure to meet the deadlines set at registration or re-registration, or failure to comply with a payment plan agreed with the School’s collections department.

Any late or missed payment may result in suspension of the School’s obligations (suspension of all or part of the services provided by the School).

In case of repeated payment incidents, the School may require payment of all amounts due after a formal notice remains unanswered for 15 calendar days and may withdraw any payment facility.

A Learner not up to date with payments is liable for late interest at the legal rate, eight (8) days after a formal notice to pay remains unanswered.

No certificate, proof of enrollment, transcript, or diploma will be issued to the Learner if tuition fees are not paid in full.

ARTICLE 4: STUDENT STATUS

Validation of registration by the School confers student status to the Learner enrolled in initial training. The Learner will then receive:

• a certificate of enrollment;
• a student card, on which the Learner must affix their photo.

Any Learner not registered or whose registration has not been validated at the time of the current academic year’s registration loses student status.

ARTICLE 5: ORDER AND EXECUTION OF SERVICES

The services offered for sale are described and presented as accurately as possible on the School’s website. However, minor variations in the presentation of services do not engage the School’s liability or affect the validity of the sale.

The School also reserves the right to correct the website content at any time, without obligation to inform the Learner.

The Learner acknowledges having freely selected the services they wished to purchase and having had access to a summary of their order.

The Learner may modify their order and correct any errors before accepting it.

Once the order summary is validated by the Learner, they confirm acceptance by signing these GCR. The mention “Order with payment obligation” ensures the Learner explicitly and unreservedly acknowledges their payment obligation.

Once the GCR are signed by the Learner, the contract is deemed concluded and binding on both parties.

The School then sends an order confirmation by email, summarizing the order and, if applicable, billing details.

The Learner must then proceed with payment(s) according to the order summary.

Any order placed and signed by the Learner constitutes a firm and final commitment that cannot be revoked.

ARTICLE 6: MUTUAL COMMITMENTS

The Learner agrees to engage in any discussion with the School when deemed necessary for the proper execution of the contract. In general, the Learner agrees to fully cooperate with the School to ensure the best possible conditions for the services.

Accordingly, the Learner acknowledges that their involvement and cooperation are necessary for the proper execution of the contract by the School.

If an event likely to delay the execution of the service occurs, the affected party must promptly inform the other party by any appropriate means. The Learner cannot hold the School responsible for delays if they are late or refuse to provide essential information.

In the absence of cooperation from the Learner, they cannot hold the School responsible for any failure in the execution of the services.

Given the nature of the products and services sold by the School, the Learner acknowledges and accepts that they are subject to a duty of cooperation.

The Learner also acknowledges a duty to respond to requests from the School necessary for the execution of the services. The Learner’s cooperation is essential for the proper execution of the services.

In addition, the Learner agrees to pay the agreed price within the set deadlines.

The School implements all necessary measures to provide the services under optimal conditions. However, it cannot be held liable for any non-performance or improper performance of all or part of the services provided for in the contract, attributable either to the Learner, to an unforeseeable and insurmountable event by a third party, or to force majeure as defined by French law.

More generally, if the School’s liability is incurred, it cannot accept to compensate the Learner for indirect damages or for damages whose existence or amount is not proven.

The School cannot be held liable, in any way, if the Learner’s computer or email system rejects emails sent by the School (e.g., due to spam filters), including but not limited to payment receipts or order summaries. The School is also not responsible for any data hosting issues beyond its control.

ARTICLE 7: SPECIAL CASES OF DEFERRAL OR PROGRAM CHANGE

7.1. PROGRAM NOT OPENED

A minimum number of Learners is required for the program to run.

If, 10 days before the start date, fewer than 15 Learners are enrolled, the School may decide not to open the program.

The School will inform the Learner at least one week before the start date and offer the following options:

• Study at another School campus in person;
• Full refund of amounts paid;
• Free deferral of registration to the next academic intake.

7.2. PROGRAM CHANGE

The Learner may request to switch to another Program within 7 (seven) days after the start date.

This option may only be exercised once per academic year and only if the Learner has registered for the new program by its start date.

The request must be accepted by the School and, if agreed, will result in an amendment to the Learner’s registration.

The School reserves the right to refuse any program change request for academic or organizational reasons.

The Learner must, in all cases, pay the tuition fees for the new Program.

ARTICLE 8: EARLY TERMINATION OF THE CONTRACTUAL RELATIONSHIP

8.1. REPETITION OF A YEAR

The decision to advance to the next year or repeat a year is at the sole discretion of the Progress Jury, as described in the Academic Regulations validated by the relevant higher education authorities, if applicable.

Repetition may be total or partial.

• (i) In case of total repetition, the Learner must re-enroll for the remaining duration of the diploma. Tuition fees will be those in effect at the time of re-enrollment.
• (ii) In case of partial repetition, the Learner must pay additional tuition fees based on the number of ECTS credits remaining to be validated.

8.2. EXCLUSION

Any breach of the School’s internal regulations exposes the Learner to disciplinary sanctions, which may include a warning, reprimand, temporary suspension, or permanent exclusion, depending on the severity.

The decision of temporary suspension or permanent exclusion will be notified to the Learner by registered letter with acknowledgment of receipt. A permanently excluded Learner will owe the current semester’s fees.

8.3. TERMINATION BY THE LEARNER

The Learner may terminate the contract if their health condition irreversibly prevents them from continuing their studies.

Any termination must be notified to the School by registered letter with acknowledgment of receipt. Regarding tuition fees, any academic semester started is due; the Learner must pay all tuition fees due until the end of the semester in which the School receives the termination notice.

ARTICLE 9: INTELLECTUAL PROPERTY AND CONFIDENTIALITY

9.1. CONTENT AND TEACHING MATERIALS

All content (written, images, or videos) and teaching materials, regardless of form (paper, electronic, digital, oral, etc.) used during the program are confidential and constitute original works protected by intellectual property and copyright law.

Accordingly, all or part of these works may not be transformed, reproduced, exploited, or distributed by the Learner within or outside the School without the prior written consent of the author.

The Learner expressly agrees to use the content and teaching materials accessed during the program solely for personal purposes.

9.2. SCHOOL’S VIRTUAL PLATFORM

9.2.A. IDENTIFIER SECURITY

The School provides the Learner with a personal identifier to access its virtual platform, giving access to confidential and protected content and teaching materials.

The Learner agrees to keep their identifier and password secret and not to share them with third parties.

Any loss, misappropriation, or unauthorized use of the identifier and its consequences are the sole responsibility of the Learner.

If the identifier is lost or stolen, the Learner must immediately inform the School, which will then cancel and/or update the identifier.

Any access, use of the platform, or data transmission (courses, teaching materials, personal data, etc.) made using the Learner’s identifier will be deemed to have been made by the Learner.

If tuition fees are not paid according to the agreed method, access to the School’s virtual platform will be automatically suspended until the Learner’s financial situation is regularized.

9.2.B. LEARNER’S RESPONSIBILITY

All content on the School’s virtual platform is the property of their authors and/or rights holders. Viewing and downloading content and teaching materials (hereinafter “Materials”) does not transfer any intellectual property rights.

Materials may only be used for strictly personal purposes.

Any reproduction, collective use, commercial use, or making available to third parties of all or part of these training resources is strictly prohibited.

Failure to comply may result in legal action for infringement under French intellectual property law.

ARTICLE 10: LIABILITY AND INSURANCE

Each party remains solely responsible for damages caused to the other party and/or any third party, including other Learners, in accordance with applicable law.

The Learner agrees to take out insurance covering their civil liability, especially towards the School and/or any third party, and to provide a certificate dated within the last 3 months to the School no later than the start of the academic year. The Learner agrees to maintain this insurance throughout their studies at the School.

ARTICLE 11: FORCE MAJEURE

Neither party shall be liable to the other for any failure or delay in performing its obligations if such failure results from force majeure. Force majeure or fortuitous events are those usually recognized by French courts, including but not limited to: long-term illness, accident of a teacher or program participant (School employee or not), natural disasters, fires, interruption of telecommunications or transport of any kind, or any other circumstance beyond the School’s reasonable control.

In the event of force majeure, the affected party shall promptly inform the other party. If the impediment lasts more than 30 days, the other party may terminate the registration without compensation on either side.

If the School is exceptionally forced to cancel or interrupt the Program, the Learner will be informed as soon as possible by any means.

In the event of force majeure (as defined by French case law) preventing the School from providing all or part of the training, the School will seek any solution to continue the services under reasonable cost and operational constraints.

If the School cannot provide in-person classes due to circumstances beyond the parties’ control (e.g., public authority decisions to close public venues or reduce capacity, such as for health protocols), the parties agree that the training may be organized entirely remotely until the cause disappears.

If so, the School will inform the Learner in writing and without delay of its inability to provide in-person classes and the alternative remote training arrangements. In this case, the financial conditions of the Program remain unchanged.

ARTICLE 12: PERSONAL DATA PROTECTION

The School attaches great importance to privacy and takes all necessary measures to ensure the confidentiality and security of Learners’ personal data.

In providing its services, the School collects Learners’ personal data, including:

• Email address;
• Title;
• First name;
• Last name;
• Postal address;
• Date and place of birth;
• Country;
• Phone number

The School collects and processes Learners’ personal data for the following purposes:

• Provision and management of services;
• Information about the Learner and their activities;
• Responding to Learners’ questions/complaints;
• Statistics;
• Managing requests for access, rectification, and opposition.

Personal data is kept for the period strictly necessary as defined by French law, i.e., three years after collection or last contact with the Learner.

Personal data is processed by the School’s commercial department and by the School’s partners and subcontractors. The School may also disclose personal data to cooperate with administrative and judicial authorities. The School ensures the security and confidentiality of Learners’ personal data and has taken appropriate precautions to prevent data from being altered, damaged, or disclosed to unauthorized persons.

ARTICLE 13: IMAGE RIGHTS

The Learner acknowledges and accepts the non-commercial use (print, broadcast, Internet, and social networks) of their image for communication, information, and promotion of the School and its managed institutions, including publication on the School’s websites and reproduction on any medium.

The Learner grants the School, free of charge, the rights to use (including adaptation, reproduction, representation, and distribution) photographs. This grant is unlimited in time.

The School expressly undertakes not to use images in a way that could harm privacy or reputation, or for any other prejudicial use.

The Learner expressly waives any image rights and any action against the School or any entity managed directly or indirectly by it, arising from the use of photographs, in whole or in part. This grant is free of charge.

The Learner acknowledges being informed of the right to rectify or withdraw this authorization.

ARTICLE 14: SEVERABILITY AND AMENDMENTS

If any provision of the GCR is found to be invalid, this does not affect the validity of the other provisions, which remain in force between the parties.

ARTICLE 15: APPLICABLE LAW

These GCR are governed and interpreted in accordance with French law, without regard to conflict of law principles. In the event of a dispute arising from the interpretation and/or execution of these GCR, the Learner and the School will use their best efforts to reach an amicable settlement. If amicable settlement fails, the parties agree to submit the dispute to the exclusive jurisdiction of the competent courts under the French Code of Civil Procedure.

CALTEA
Simplified joint-stock company with a capital of €200,000
Registered office: 6 rue du Général Audran, 92400 COURBEVOIE, France
938 934 718, R.C.S. NANTERRE